1. Define the sample objective
A sample may be used to evaluate visible design, lighting effect, controls, installation, branding, packaging or a combination of these. State the buyer, channel, destination and decision the sample should support.
2. Confirm the sample configuration
Align the overall dimensions, orientation, light layout, controls, anti-fog preference, electrical version, frame finish, mounting and brand presentation in a written brief or drawing before sample production.
3. Review the physical sample
Compare the received unit with the agreed reference. Record visible, functional, installation, label and packaging observations in one change list rather than relying on separate messages.
- Shape, proportions, finish and reflected view
- Light pattern, colour appearance and controls
- Mounting, connection and operating logic
- Labels, instructions, protection and carton presentation
4. Convert approval into an order reference
Confirm accepted changes in the final drawing, component specification, labels, instructions and packaging. Price, production schedule, warranty, documentation and order inspection scope are agreed for that final version.